WorkCapcha
AI-powered productivity
Transforming the way you capture time
The ultimate goal of the WorkCapcha AI module is to eliminate the need for manual data entry and to provide a full day’s accurate prediction of the user’s time entries.
The module combines rules-based logic, clustering, non-generative NLP, and multi-layered neural networks to identify patterns and make predictions. It also improves its recommendations over time by learning from the user’s interactions and corrections.
Smarter time tracking, less effort
WorkCapcha already captures your daily work across countless apps; now we’ve taken it a step further. Our AI automatically categorises every activity by client, project, and task, learning your unique work patterns to predict your timesheet for the day. No more manual entry – just review, confirm, and you’re done.
AI that learns how you work
WorkCapcha’s intelligent engine adapts to your individual workflow, whether you multitask, switch between apps, or work linearly. Using advanced machine learning, clustering, and natural language processing, it recognises patterns, refines its logic, and gets more accurate every week. The more you use it, the smarter it becomes.
The ‘low-touch timesheet’ is here
We’re redefining time recording. WorkCapcha’s AI predicts your full day’s activity, presenting your timesheet for quick confirmation. Fast, intuitive, and endlessly learning – it’s designed to make manual time entry a thing of the past. The result? Effortless accuracy and more time to focus on what really matters.
“It has definitely increased our billing. The insights it provides around time not being charged to clients are proving most valuable to the practice.”
“When I have a very long day, like I did on Thursday, I forget to do my timesheet or just don't have the energy. I leave it until I get home or until the next day. It is so much easier to do it now because everything is there for me to use – all activities are captured and waiting. I don't have to try to remember or guess what I did that day. WorkCapcha is a life saver and it just works!”
“We are definitely recording more time that inevitably will result in increased billing. I would estimate that between 10–15% of emails sent in the past, may have been missed and not billed.”
“I won’t look back at APS now. It’s really useful, especially if you’re popping in and out of jobs. I really appreciate how it builds the day for me.”
“As well as helping us to see the true cost of a job, it saves our people time. One Partner recently described how grateful she was that WorkCapcha was saving her approximately 40 minutes a day compared to manually completing her timesheet.”
“It’s incredibly intuitive, and as soon as my DayBook was working, I hit the ground running. We had some great feedback at the start, and the best thing is we’ve had absolutely no issues from the users at all – which is brilliant.”
“One of the easiest tools I’ve ever implemented in my working life. People are stopping me in the corridor to say WorkCapcha is so brilliant. I think APS timesheets will be a thing of the past.”
“WorkCapcha process is really good. It’s a good reminder - I used to write things down, and now I just look at what I have - it’s fabulous! I enjoy using it, it’s so much easier and quicker to confirm what i’ve done.”
“Yesterday, I didn’t know how I spent 18mins on an activity. In the past, I would have thought it was more like 15mins. I used to guestimate, so it was never accurate. Now everything is timestamped. I bounce around a lot when splitting my activities between Payroll and a spreadsheet, WorkCapcha gives me a very accurate time for each.”
“This makes my accuracy better by more than 75% - i’m not the best at doing timsheets on time so this is great!”
