in partnership with
CloudCapcha
Revenue Leakage Calculator
How much is poor time
capture costing your firm?
The average fee-earner bills just 2.9 hours of an 8-hour day. Of those, an estimated 10–20% goes unrecorded — lost to end-of-day reconstruction, rounding down, forgotten calls, and unlogged emails. Walk through three grades of fee-earner to see what that means for your firm.
1Your Firm
2Partners
3Senior Associates
4Associates & Juniors
5Results
Step 1 — Your firm
Start with the firm-wide numbers. We'll break down by grade in the next steps.
Everyone who records billable time — partners through to trainees.
Typically 46–48 after holidays and bank holidays.
Indicative per-user monthly cost. Adjust to reflect your quoted price.
Not all recovered time will be invoiced. This is your firm's realistic billing percentage of the additional WIP after applying your usual recovery rate.
Step 2 — Partners
Partners have the highest charge-out rates, so even a small amount of leaked time has disproportionate revenue impact. Their time is also the most likely to go unrecorded — short client calls, corridor conversations, and ad-hoc advice are rarely logged.
The % of recorded time that actually appears on a client invoice.
Time worked but never recorded. Industry research suggests 3–7 hours per week for partners.
Step 3 — Senior Associates / Managers
Senior associates and managers balance client work with team management and business development. Their leaked time often sits in the gap between billable activity and internal responsibilities — meetings that are half client, half admin, calls that run over but are logged at the shorter estimate.
Typically 3–5 hours per week for this grade.
Step 4 — Associates, Trainees & Paralegals
Junior fee-earners often have the highest volume of billable activity but the weakest time-recording discipline. End-of-day reconstruction, forgotten short tasks, and rounding down to the nearest unit are the biggest leakage sources at this grade.
Typically 2–5 hours per week at this grade.
If the additional captured hours would trigger overtime pay, enter the cost as a % of charge-out. Set to 0% if no overtime applies.
Your results
Total annual leakage (before billing %)
£0
Additional billing per year (after your recovery %)
£0
Monthly breakdown by grade
Annual summary
Where the time goes — typical leakage sources
Ready to stop the leak?
CloudCapcha's WorkCapcha platform passively captures every activity across your firm's systems — emails, calls, documents, meetings — and builds the timesheet for you. No timers. No end-of-day guesswork. Quiss handles the deployment.